Staffing Hospital Digital Projects Before the Deadline Runs Out

A selection of two to four profiles is typically available within 24 to 36 hours. The key factors are what’s specified in the briefing: the type of property and number of beds, the system environment, and whether the candidate will be required to interact with management. From our network of over 23,000 vetted experts, we can usually staff positions for IT project management, security leadership, and grant consulting on short notice, as these profiles are often available between mandates.

Yes. The filter is based on implemented or migrated systems with the manufacturer’s name, not on certifications: Which hospital information system was replaced, in what type of facility, with how many beds, and with which subsystems? During the interview, we ask about the module that caused the most trouble—medication, surgical planning, or billing—as these provide a more reliable distinction than any list of certifications. Experience with the specific manufacturer is a selection criterion in its own right, not a secondary consideration.

The median rate across all assignments is €1,050 per day. The rate is based on role and level of responsibility, not on the industry: An interim IT manager earns more than a business analyst, while a program manager falls somewhere in between. Costs are typically 30 to 60% of those of traditional management consultancies, because there is no consulting pyramid to fund. You can find the specific range for your role directly on the role page.

Whether an external assignment is eligible for funding depends on the funding criteria and the state’s approval, not on the role. In practice, project management, consulting, and support are often recognized as eligible indirect costs if they can be clearly attributed to the funded project. We provide the timesheets in a way that aligns with the review of the statement of funds used. The assessment of each individual case is made by your funding agency, not by us.

As an interim CISO with overall responsibility or in a project role for a specific audit. Which option is appropriate depends on whether the responsibility is needed on a permanent basis or only until compliance is demonstrated. The selection is based on KRITIS audits supported and management systems established in accordance with the industry-specific B3S security standard—not on ISO certifications alone. NIS2 further tightens these obligations and shifts them to the Managing Director.

The interim manager assumes a temporary line management role, with the authority to issue instructions and responsibility for results—such as leading the IT department during a vacancy. The freelance management consultant prepares the groundwork for a decision without assuming managerial responsibility: defining the target state of the IT infrastructure, prioritizing funding criteria, and developing a post-reform implementation strategy. The subject-matter expert provides specialized expertise for a project, such as in migration, interfaces, or test management.

Yes, and the type of facility is specified in the briefing because it affects the decision-making processes. A comprehensive care provider makes decisions differently than a municipal primary care provider, and a medical center network differently than a health insurance company. Budget approvals, governing bodies, and the role of the operating entity differ so greatly that we filter based on these factors—anyone familiar only with university hospitals underestimates the operational rhythm of a 300-bed facility.

Typically with a notice period of 5 to 10 days, depending on the agreed-upon term. This is precisely what makes temporary staffing viable for project-funded projects: no permanent position is created that remains after the funded project ends. Extensions are the norm—most assignments last longer than initially agreed upon because the company wants to retain the experience.

We work with your legal department to clarify the contract type, reporting structures, work tools, and documentation before we begin, and we tailor our approach accordingly—including determining who provides technical guidance and how services are accepted. This is particularly relevant in hospitals, as our work involves close collaboration with internal teams and patient-centered processes. This does not replace legal counsel: The assessment of individual cases remains the responsibility of your legal team.

Yes. For rollout, training, and user support, on-site presence is usually essential, often on a shift basis and on weekends. Architecture, analysis, and documentation work, on the other hand, are often done in a hybrid format. We’ll discuss what’s possible in each specific case during our initial consultation—before we make a proposal, not after.

The most frequently requested roles are Interim IT Project Manager, Interim CISO, IT rollout manager, and grant consulting, as well as business analysts to translate department requirements into specifications. Next on the list are cloud migration consulting, data protection, and change management to ensure acceptance on the ward. We determine which role best fits the task during the briefing—often it’s a different one than the one initially requested.

Assignment to service groups affects case volumes, staffing needs, and thus the requirements for systems and processes. Projects planned before the assignment often need to be reprioritized—especially where services are being shifted or discontinued. External project management helps precisely in this area because it can lead the reprioritization process without being entangled in the funding agency’s policies.